Terms & Conditions

ELITE DEVELOPMENT PROJECT | Effective Date: 22/01/2026

1. Introduction

These Terms & Conditions apply to all parents/players enrolled with the Elite Development Project. By enrolling a child, the parent or guardian confirms that they have read, understood and agreed to these Terms & Conditions and all related Elite Development Project policies.

1.1 Policies & Compliance

Participation in the Elite Development Project is subject to the Elite Development Project’s Privacy Policy and Safeguarding & Child Protection Policy, which form part of these Terms & Conditions. Copies of these policies are available upon request or via the Elite Development Project’s official platforms.

2. Eligibility & Registration

All players/parents must be registered via the Elite Development Project’s approved platforms, including Pebble and/or 360Player.
Upon enrolment, and prior to participating in any activities, parents/guardians will be required to complete medical, emergency contact and consent forms.
Parents/guardians are responsible for ensuring all information provided is accurate and up to date.
It is the ongoing responsibility of the parent/guardian to notify the Elite Development Project immediately of any change in circumstances.
All medical, emergency and consent forms must be re-completed at the beginning of each season, regardless of whether details have changed.
Players may not be permitted to participate until required forms are submitted.

3. Payments & Fees

All registrations, communications & payments are made online via third-party platforms & processing systems, such as Pebble and/or 360 Player.
These platforms are responsible for the security of payment data processed through their systems. Elite Development Project does not retain card or bank details.
Fees may be paid on a pay-as-you-train/play basis, monthly or in pre-paid blocks, as communicated by the Elite Development Project.
All fees must be paid in advance of participation.
Elite Development Project reserves the right to review and amend fees.
Failure to pay may result in suspension of sessions and/or accessibility restrictions to Hudl and 360 Player.

4. Cancellations, Missed Sessions & Make-Up Provision

Fees are non-refundable unless otherwise stated.
Missed sessions due to illness, holidays or personal reasons are not refundable.
The Elite Development Project shall not be liable for any failure to deliver sessions caused by events beyond its reasonable control, including but not limited to extreme weather, venue closure, strikes, or government restrictions.
Where the Elite Development Project cancels a session due to weather, venue issues, coach illness or unforeseen circumstances outside the Elite Development Project’s control, the Elite Development Project will make reasonable efforts to compensate for lost time. This may include:
- Re-arranging the session o Offering an alternative session oProviding additional coaching material via Hudl
- Assigning off-pitch learning tasks via Hudl, 360Player or other Elite Development Project platforms

The Elite Development Project cannot guarantee that all cancelled sessions will be replaced on a like-for-like basis but will make reasonable efforts to compensate for it

5. Conduct & Behaviour

Players, parents and spectators must behave respectfully at all times. Abuse, harassment, discrimination or aggressive behaviour will not be tolerated. Elite Development Project reserves the right to remove any individual without refund where conduct standards are breached.

For full details, please refer to the Elite Development Project’s Code of Conduct.

6. Health, Safety & Injuries

Football is a physical activity and carries inherent risk. By enrolling, parents and guardians acknowledge and accept these risks. Elite Development Project is not liable for injuries unless caused by proven negligence.

All coaches are first-aid qualified and carry a first-aid kit at every session. Many venues are equipped with defibrillators for emergency use.

Parents are responsible for disclosing any underlying medical conditions and for providing any necessary medication, which must either be handed to a coach for safe storage in the first-aid kit or kept with the parent/guardian who remains in close proximity.

Parents also consent to emergency medical treatment being administered if necessary.

7. Communications & Platform Access

All official Elite Development Project communications and session materials are shared via Hudl, and 360 Player.
Only parents/guardians are permitted to access Hudl and 360 Player accounts. Players will not be issued individual accounts, and 360 Player does not allow separate child accounts. Players are therefore not permitted to contact other players or coaches directly through these platforms.
Log-in details are issued to parents/guardians only. Parents must not share these credentials with their child to download on their own devices.
Access to these platforms should be via parent devices or parent-monitored devices to ensure appropriate use.
Parents/guardians are responsible for monitoring their child’s use of these platforms and ensuring compliance with the Elite Development Project’s Code of Conduct and safeguarding guidelines.

8. Data Protection

The Elite Development Project will process personal data in accordance with UK GDPR and the Data Protection Act 2018.
Personal data will only be used for administration, safeguarding, coaching, and communication purposes, including marketing for promoting new services and offers to existing clients. Parents can opt-out upon request.
Data may be shared with third-party platforms (e.g. Hudl, 360Player, Pebble) strictly for internal operations, managing system accessibility, payment and other operational or administrational matters essential for optimum service quality.
Full details are available in the Elite Development Project’s Privacy Policy

9. Liability

Participation is at the player’s own risk. The Elite Development Project is not responsible for loss, theft or damage to personal belongings. Nothing in these terms limits liability for death or personal injury caused by negligence.

10. Photography & Video

Training sessions and matches may be photographed and filmed for coaching, analysis, and player development purposes. Footage is securely uploaded to Hudl, where it is accessible to parents and players for review and learning.

Footage may also be uploaded to the 360Player platform. Any use of photos or videos for marketing purposes, including on the official website (www.elitedevelopmentproject.com ), Pebble, Pixieset, Hudl, 360 Player, or social media channels, will only occur with explicit parental consent.

Parents may withdraw consent for marketing use at any time and are responsible for notifying Elite Development Project if they wish to do so.

11. Termination

Elite Development Project reserves the right to terminate participation for non-payment, misconduct or safeguarding concerns. No refunds will be issued in such cases.

12. Complaints Procedure

Any complaints or concerns relating to the Elite Development Project, its staff, sessions, or operations should be submitted in writing to info@elitedevelopmentproject.com

Elite Development Project will acknowledge receipt of the complaint within a reasonable timeframe and will aim to investigate and respond promptly and fairly within 48 hours

13. Training Session/Game capture & Registration

Filming is an essential part of the Elite Development Project’s coaching, analysis, and player development. Footage from sessions is used to support learning and improvement for all players.

For this reason, Elite Development Project cannot accept registrations for players whose parents/guardians do not provide consent for filming. This is purely to ensure that the learning experience of other children is not affected.

Consent for marketing purposes is separate and can be withdrawn at any time, but coaching and development filming is mandatory for participation.

14. Amendment of Terms & Conditions

Elite Development Project reserves the right to amend these Terms & Conditions at any time. Parents/guardians will be notified of any material changes. Continued participation in the Elite Development Project activities following notification of such changes shall constitute acceptance of the amended Terms & Conditions.

15. Governing Law

These Terms are governed by the laws of England and Wales.